Email Auditing – a bit of a handful?

Email Security
Email Security

High speed search at 10 million emails per second
Email Archiving and Auditing Solution with proven deployment records in many large organizations

Email Security
Email Security

High speed search at 10 million emails per second
Email Archiving and Auditing solution with proven deployment records in many large organizations

No. 1 Medal

WISE Audit – No.1 for 8 consecutive years
in Japanese email archiving product sales!!

Note: ‘Cyber Security Solution Market – Current Status and Outlook. Web & Email Security 2019 Edition’
MIC Research Institute Ltd., published August 2019

2020 version! Learn more about “actually used email audit keywords”(Japanese page)

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Email Archiving – Essentials

Email Archiving - Essentials

~ Supports enterprises avert 5 biggest risks ~
The five major risks that threaten the core of enterprises are emailing errors and intentional information leak to external parties, cartel, corruption, fraudulent accounting and data tampering. Aversion of risk can be ensured by monitoring and auditing during normal times and at times security events occur. In the event of an audit or litigation requiring further investigation, the court may order email records and information to be disclosed.
An Email Archiving and Filtering System can assist you in the following scenarios:

* Avoid information leak from emails
* Monitor fraudulent behavior routinely and prevent security incidents
* Respond swiftly to security audits and to requests for disclosure of information required by the court (eDiscovery)
* Utilize as action for business continuation plan (BCP) and cloud email backups

WISE Audit is an email archiving solution designed to address the five major risks that enterprises face. It is equipped with a filtering function for the prevention of emailing errors and information leak, and an archiving function enabled with high-speed search which is effective for monitoring and auditing as well as for disclosure of information when requested as part of a court procedure.
Approximately 800 companies, with 2.61 million users rely on WISE Audit (as of March 2019).

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Email Archiving – Questions?

“What’s the difference between email archiving and email backups?”
“There couldn’t be many companies who perform email archiving, surely?”

We created a special page so that you can find out all about email archiving systems, from basic functions to applications.
We update it frequently. Check it out now!

Three Key Strengths of WISE Audit, AIR`s Email Archiving and Auditing Solution

WISE Audit – Essentials

WISE Audit – Product Details

WISE Audit is an email archiving and auditing solution that manages some of enterprises’ most valuable information assets – emails sent and received. The solution archives and stores emails and improves the efficiency of routine and emergency email audits.
The product has a filtering function also, so that it is effective in preventing emails sent externally in error, thus halting potential information leak. WISE Audit is well known, has won high acclaim for its stability in many large scale deployments over many years. It enjoys the custom of around 800 companies and 2.61 million users (as of March 2019).

Operation Environment

WISE Audit can be deployed without any change to your existing server configuration. Not only can it archive emails from your on-premise servers, but also from the cloud, via Exchange Server, IBM Domino, Office 365 and G Suite.

eDiscovery Event Outlines

WISE Audit has an excellent search capability for Japanese language, at a speed of 10 million emails per second. It can perform email auditing for a Japanese company correctly, quickly and smoothly. It solves the challenges many companies face, for example, where email archiving in itself may be in place, but searches are taking too long and hold up the auditing process; searching in Japanese cannot be performed correctly and doesn’t hit the emails needed for evidence, etc, etc… In addition, it comes with eDiscovery function, equipped to deal with international court cases, allowing it to act as your superior auditing solution that reduces emergency risks to a minimum.
Note: e-Discovery: Request for information in electronic format in US civil legal proceedings

Download Case Studies

WISE Audit has proven strength in large scale, long term deployments, such as with NEC (150,000 users) and many other large enterprises.

WAU Logo Case Study

Pricing and Licensing

Example: WISE Audit Single Model (annual)
up to 500 users with an Archive + Filter license set: JPY1,200,000

WISE Audit Outlines

WISE Audit Outlines
1 Take email backups from Cloud servers

WISE Audit enables you to manage archiving in-house and prepare for email audits at any time

WISE Audit can work with on-premise systems as well as cloud systems (e.g. G Suite, Office 365). (Hybrid mode). You will be able to manage urgent backups when needed, in-house.
You will be able to centralize your email audits, as WISE Audit can archive from mixed on-premise/cloud environments and from multiple cloud services (for example, from both Office 365 and G Suite).

2 Multi-tenant support for SaaS Services

WISE Audit supports ASP/SaaS operations, central management of email archiving for a group of companies in a multi-tenanted environment.

WISE Audit comes with a Multi-Model feature that is useful for ASP and SaaS providers to support archiving and auditing functions for their customers.
The Multi-Model feature enables central management of configuration and maintenance for all tenants within the system from a single tool, helping the service provider manage the entire system easily. It also provides a Flexible Retention Period (FRP) feature for archiving that can be set separately for each tenant. The Multi-Model feature can also be used to manage the archival systems of a group of companies from a single point. It has a feature called Integrated Operation and Management for Enterprise Groups, that allows the parent company to manage the multifarious configurations across all tenants (companies in the group).

3 Effective BCP / Recover your email in the event of a disaster

WISE Audit protects your valuable information asset in its email data archive, for long periods of time. Its Personal Search Option (PSO) allows you to search and recover your emails yourself from the archive, thus reducing the load on the system administrator.

4 Emailing Error Prevention by high speed filtering

Prior to sending an email externally, the address, body text and attachments can be checked. You can also configure a conditional enforcement rule to forward emails to the sender’s manager. WISE Audit employs an advanced processing technology capable of filtering at high speed even when there are many keywords. Other options include Wait Time to Send Option, allowing the email to be sent out automatically after a waiting period when a potential issue is detected; Personal Hold Queue Option (PQO), to hold emails that meet certain conditions, such as those with attachments, with the sender’s manager not in the distribution list, etc. These options all enhance your ability to reduce the risk of emailing errors.

5 Email Auditing Feature / from routine monitoring to emergency tracking

WISE Audit provides the feature to monitor and audit archived emails by default. By performing Routine Monitoring, you can detect any irregularities before they come to light. For example, you may be able to detect a suspected price cartel at an early stage and take action to minimize damage.


WISE Audit\`s email correlation mapping function visualizes the senders and receivers in an email thread, to help find relevant emails with its high speed archive search function. Furthermore, WISE Audit\`s One Time Permission Function allows temporary access for external and internal auditors to search your archive, thus achieving greater auditing efficiency. It is enabled to monitor and audit emails of employees who are about to leave the company, as well as those who have left.
eDiscovery (disclosure of electronic information) is a part of the procedures in the US civil court, where emails and other data related to the parties involved in a civil case may be requested to be disclosed. As non-compliance may lead to sanctions and other disadvantageous consequences, it would be in your best interest to be prepared by setting up a system that can audit and extract the required data quickly, in case an eDiscovery request is made.


WISE Audit provides a feature that can efficiently perform various auditing tasks, including searching and extracting emails according to the specific requirements of an eDiscovery request, and securing the integrity of data as evidence. It also provides a Litigation Hold Function that can hold archived emails for a specific, configurable period of time, as soon as you have knowledge that a court case is expected.


In environments where Microsoft Exchange Server and IBM Domino systems are deployed, WISE Audit makes use of their journal function to import and archive emails sent and received. The configuration will allow the storage of all email data from all users via the general journal import, but another means such as an email archiving system will be needed to search and extract specific emails from the journal.
By leveraging a specialized email archiving and auditing system such as WISE Audit, you will be able to perform routine monitoring to detect any irregularities and conduct various auditing tasks to search and extract data in response to an eDiscovery request. In summary, WISE Audit will bring efficiency and facility to the work of your organization`s audit department.

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